Planet Patrol CIC respects your privacy and is committed to protecting your personal data. This Data Protection Notice will inform you as to how we look after your personal data when you interact with Planet Patrol CIC, including: when you: visit https://planetpatrol.co/, or download our Planet Patrol mobile app, sign up for an event, sign up to our newsletter, make a donation, take part in the water quality testing or other citizen science project, make a purchase from our online shop, or enter a competition or that you otherwise provide to us (collectively our “Services”).
This Data Protection Notice applies in addition to any relevant Terms and Conditions that may apply to the Services we are providing and is provided in a layered format so you can click through to the specific areas set out below.
1......... IMPORTANT INFORMATION AND WHO WE ARE
2......... THE DATA WE COLLECT ABOUT YOU
3......... IF YOU FAIL TO PROVIDE PERSONAL DATA
4......... HOW IS YOUR PERSONAL DATA COLLECTED?
5......... HOW WE USE YOUR PERSONAL DATA
6......... DISCLOSURES OF YOUR PERSONAL DATA
7......... INTERNATIONAL TRANSFERS
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
To sign you up to the event |
(a) Identity (b) Contact (c) Profile (d) Demographics |
(a) Performance of a contract with you (including sharing certain data with reps so that you can attend the event) (b) Necessary to comply with a legal obligation (c) Explicit consent (demographics data is collected optionally so that we can understand our community better and to help us increase diversity and inclusivity) |
To on-board you as a rep and provide you with relevant information for that role |
(a) Identity (b) Contact (c) Social Media Data (d) Profile (e) Criminal Convictions |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (in order to ensure the quality and safety of an event and for record and contact purposes for future interaction) (d) Consent |
To ask you to leave a review or take a survey after the event |
(a) Contact(b) Demographics |
(a) Necessary for our legitimate interests (to study how customers use our products and/or services; and to seek feedback to improve our services) (b) Explicit consent (demographics data is collected optionally so that we can understand our community better and to help us increase diversity and inclusivity) |
To take a deposit from you prior to the event and refund your deposit after the event or, if you have opted to do so, use the funds to make a donation |
(a) Identity(b) Financial(c) Transaction |
(a) Performance of a contract with you |
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
To sign you up to the event |
(a) Identity (b) Contact (c) Profile (d) Demographics |
(a) Performance of a contract with you (including sharing certain data with reps so that you can attend the event) (b) Necessary to comply with a legal obligation (c) Explicit consent (demographics data is collected optionally so that we can understand our community better and to help us increase diversity and inclusivity) |
To on-board you as a rep and provide you with relevant information for that role |
(a) Identity (b) Contact (c) Social Media Data (d) Profile (e) Criminal Convictions |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (in order to ensure the quality and safety of an event and for record and contact purposes for future interaction) (d) Consent |
To ask you to leave a review or take a survey after the event |
(a) Contact(b) Demographics |
(a) Necessary for our legitimate interests (to study how customers use our products and/or services; and to seek feedback to improve our services) (b) Explicit consent (demographics data is collected optionally so that we can understand our community better and to help us increase diversity and inclusivity) |
To take a deposit from you prior to the event and refund your deposit after the event or, if you have opted to do so, use the funds to make a donation |
(a) Identity(b) Financial(c) Transaction |
(a) Performance of a contract with you |
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
To conduct electronic direct marketing and to respond to requests |
(a) Marketing and Communications |
(a) You have provided your consent |
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
To administer our Services (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) |
(a) Identity (b) Contact (c) Technical |
(a) Necessary for our legitimate interests (for network security and network management to protect the business) |
To install the app and register you as a new user |
(a) Identity (b) Contact |
(a) Performance of a contract with you |
To deliver relevant website or app content to you and measure or understand the effectiveness of the advertising we serve to you |
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical |
(a) Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
To use data analytics to improve our website, marketing, community relationships and experiences |
(a) Technical (b) Usage |
(a) Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) |
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
To process donations from you or support your fundraising |
(a) Identity (b) Contact (c) Financial (d) Transaction |
(a) Performance of a contract with you |
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
To enable purchases to be made from the online shop |
(a) Identity (b) Contact (c) Financial |
(a) Performance of a contract with you |
Purpose of Processing |
Category of personal data |
Lawful Basis |
To conduct business with you/the business you represent |
Identity & Contact data |
Necessary for our legitimate interests (to contact you and manage the relationship |
To invoice you |
(a) Identity (b) Contact |
(a) Performance of a contract with or with the entity you represent (b) Or, if not where it is necessary for our legitimate interests (to invoice you or an entity that you represent). |
Purpose of Processing |
Category of personal data |
Lawful Basis |
To meet legal and regulatory obligations. |
(a) Identity (b) Contact (c) Financial |
(a) Necessary to comply with a legal obligation, including KYC. (b) Or, if not where it is necessary for our legitimate interests (including (i) to comply with applicable regulations and guidance as well as internal policies and procedures; and (ii) to respond to requests from legal, regulatory, judicial, administrative, governmental and other official bodies) |
To protect our rights, including initiating and defending claims |
(a) Identity (b) Contact (c) Financial (d) Service Usage |
(a) Where it is necessary for our legitimate interests ((i) collecting amounts from you; (ii) enforcing our legal rights; (iii) initiating claims; (iv) defending claims; (v) preventing and detecting crime, fraud and other abuses; (vi) investigating and attending to enquiries.) |
In case of sale, merger, investment or similar |
Identity & Contact data Services data |
(a) Where it is necessary for our legitimate interests to manage and develop the business by enabling transactions, including the preparatory steps prior. |
You can ask us or third parties to stop sending you marketing messages at any time by following the unsubscribe links on any marketing message sent to you or by contacting us at any time.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Notice.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you have any query or concern or complaint in relation to this Data Protection Notice and Planet Patrol's processing of your personal data, please contact: https://planetpatrol.co/contact-us/
All content © 2008 – 2023 Planet Patrol CIC
Registered CIC in England & Wales No. 11417810
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