Film Licence Terms and Conditions

If you’re in the UK, we are excited to share our film with your community and offer you a screening licence. This one-time licence, the fee is waived for non-profit businesses, Planet Patrol Reps and film sponsors.

What is a Screening Licence?

Your group will need a Single Screening Licence to show BENEATH THE SURFACE in public (but not in a cinema), for example:

• at one-off events
• at film clubs
• in community or entertainment venues

The film is copyrighted material which is owned by Planet Patrol CIC. The licence gives you permission to show the film in public at your event. 

Separately, your venue may require other licences or permits to hold events. This may depend on your local authority. Please ask your venue for guidance or reach out directly to your local authority.

To learn more about the requirements of film screening licences in the UK, visit the Independent Cinema Office ‘What licences do I need?’

Regional Screen Scotland also has handy checklists for hosting and licensing screenings, much of which applies wherever you are in the UK.

Step 1: Contact Us to request a booking

The team at Planet Patrol CIC manages all aspects of the licence for your screening. We are your first point of contact at enquiries@planetpatrol.co

Book your screening event by Registering as a Screening Host and include the proposed date(s) of the showings and location. Once you have secured your date and venue, you must register your event. Planet Patrol CIC will respond within 5 working days.

Please do not advertise your intended screening event until you have received approval for your event directly from Planet Patrol CIC.

Step 2: Agree to this Screening Licence Agreement

Screening Hosts are required to abide by this short Agreement which is to be confirmed by an authorised representative for the organisation/group presenting the screening. 

ACCEPTANCE

For private profit-making organisations or those established for commercial purposes must pay the Single Screening Licence in full. Please contact us if you need to check your status in this regard.

For for-profit businesses, by completing payment of the licence fee, the licensee confirms they have read, understood, and agree to be bound by the terms of this Licence Agreement. Payment constitutes acceptance of this Agreement and no physical or electronic signature is required.

Screening licences are free if organised by not-for-profit organisations such as environmental groups, village halls, arts centres, and other charitable bodies. 

By registering the event, non-profit organisations where Planet Patrol have waived the fee, licensee confirms they have read, understood, and agree to be bound by the terms of this Licence Agreement. Payment constitutes acceptance of this Agreement and no physical or electronic signature is required.

Please also contact us directly if you are a school and interested in an Educational Licence for classroom use.

BENEATH THE SURFACE Single Screening Licence Terms & Conditions

The team at Planet Patrol CIC will do the following for you:

• Email you a formal confirmation of your booking. 
• Grant you a one-time Single Screening Licence of BENEATH THE SURFACE.
• Send you a link to download a digital file of the film for your screening (high quality file from Google Drive or Vimeo). 
• Send additional digital resources for your screening, such as the Promotional Kit and Discussion Guide.
• List your event on our Screening Events calendar and social media channels. We are not responsible for advertising and promoting your event locally.
• Aim to respond immediately to any queries you have about bookings and be available at reasonable times by email to offer you support with any aspect of your booking.

In return, you agree to:

• Make film bookings as far in advance of your event date as possible, ideally with a minimum of two weeks notice.
• Offer the screening as a community event open to the general public.
• Inform us if you would like to charge tickets and agree to 50/50 share of any sales made from tickets.
• Pay the full amount if you are a for-profit business and aren’t an existing Planet Patrol Rep or film sponsor. 
• Have your event information published on our website calendar and social media channels.
• Notify us immediately of any event cancellation or date change.
• Use only the authorised version of the film sent to you to download by Planet Patrol CIC.
• Destroy the downloaded digital file of the film immediately after the screening. This is copyrighted material and cannot be copied or shared with a third party or used for any other purpose other than your agreed screening.
• Comply with the standard conditions applicable to public film shows.
• Contact us if you have an issue or query arising from your booking. Screening licences are handled by Planet Patrol CIC on behalf of the production company. The film is licensed to you by Planet Patrol CIC. Contact us if you have any query about your booking or if anyone asks for proof that you have a screening licence.
• This agreement covers a film copyright licence only for a single screening. It is your responsibility to ensure that your venue is licensed with the local authority for public film showing and has any required premises or entertainment licences for events. This may vary between England, Scotland, Wales or Northern Ireland and by regional area. Please check.
• Within seven days of your event date, email to enquiries@planetpatrol.co with the number of attendees and any other event feedback (please see our post-event survey form, this will be sent to you with your confirmation)